How to personalise genealogy correspondence with the Family Tree letterhead

Fuzzy Ink Stationery shares How to personalise genealogy correspondence with the Family Tree letterhead #familytree #cousins #letterhead #genealogy

Have you read Create a custom banner for the Family Tree Letterhead using If so, then you’ll know that I made a letter template for all of my genealogy correspondence. Why? Because I was writing elaborate introductions that went on for paragraphs. Those ramblings were so confusing that by the end even I wasn’t clear on the connection.

This template was typically for sending letters through the post, but it’s not always possible to get a physical address. Sometimes you can find an email address, but it’s becoming more common to connect via social media or genealogy sites.

Does that make the Family Tree Letterhead template obsolete? Far from it. As I’m sure you’ve discovered in your research journey, it’s all about adapting and trying things another way. So I want to share the three ways that I use the template for all of my genealogy correspondence.

Getting creative for non-traditional genealogy correspondence

1. Print letters to send in the post

While this option is self-explanatory, you can also learn more from the earlier article. Visit Create a custom banner for the Family Tree Letterhead using to learn more.

2. Use the header as an email banner

The Family Tree Letterhead is adaptable and has more uses than mailing a letter. Another use is as an email banner. In just a couple of minutes, you can convert the Google Docs file into an email ready JPG.

Fuzzy Ink Stationery Family Tree Letterhead email banner for genealogy correspondence
Turn the letterhead header into a JPG to add to your emails.

Check out the video below to see the steps I take to turn the header into an email banner.

Do you need instructions to add the images to your Gmail or Outlook account? Download the Embedding Images In Email cheat sheet.

3. Send view-only links of the Google Docs file via social media

One of the great features of Google Docs is the ability to share the file with others.  Furthermore, it’s easy to adjust the settings.

  1. Click the Share button in the top right corner
  2. Select Advanced in the bottom right corner
  3. Change who has access to the document
  4. Set to Anyone with the link and can view
  5. Click Save
  6. Review the document owner settings. Another option is to disable the ability to download, printing or making a copy of the file.
  7. Click Done
How to set link sharing when using google docs
Set link sharing for your audience

Finally, the link is ready to share via direct message on social media or a genealogy website. The best part? The recipient doesn’t need to log into their Google account to read your letter.

Create a shortened link

Not all messaging software will create a hyperlink. Therefore, an excellent solution for sharing is creating a shortened link. Some sites will create shortened links, but I recommend using It’s free to create an account and use, with the bonus option to track your links. Then share that link with your potential new cousin.

What do you think about trying one of these approaches to contact your cousins? Or maybe you have another creative idea that you use? Share your thoughts in the comments below.

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